Display Policy
Introduction
As part of the Medfield Public Library’s mission and vision, the library provides several spaces in the building for exhibits of a cultural, historical, educational, or intellectual nature and of interest to the Medfield community, and two bulletin boards. Local citizens and organizations can use this space to share pieces of art and interest with the community.
Display Bulletin Boards
Medfield Business Bulletin Board: Inside of the library, there is a bulletin board on which Medfield residents or Medfield-based businesses may promote for-profit or other offerings. Examples, but not limited to, include: tutoring, babysitting, dog walking, an event put on by a Medfield business or a promotional offering of a Medfield business. Flyers may be no more than 8.5 inches x 11 inches and are guaranteed one month display and will be removed once that month is passed as space is needed. Must be approved by someone at the Welcome Desk before they are put on the bulletin board.
Medfield Non-Profit Bulletin Board: In the library’s foyer, there is a bulletin board on which non-profit or not-for-profit organizations may display upcoming events, services or information. Flyers over 8.5 inches x 11 inches may be disallowed if space on the bulletin board is currently limited. Flyers are guaranteed a one month display and will be removed after the month has passed as space is needed. Must be approved by someone at the Welcome Desk before they are put on the bulletin board.
Informational Table
A table is set-up in the foyer of the library. Town of Medfield departments or committees may offer informational flyers, as well as other local government, state government or federal government programs or offerings to support or inform Medfield residents. Free newspapers with relevant information for the Medfield community may also be placed here for distribution.
Children’s Display Cases
There are two display cases in the Children’s Room of the library that are reserved for the display of collections of items (such as a type of cards or a type of figures) owned by children who live in Medfield or regularly use the library and are under the age of 10. It is the responsibility of the child and/or their caregiver to arrange their items and to pick them up within the agreed upon timeframe as arranged by the caregiver and the Medfield Public Library Children’s Department.
Art & Exhibit Space
The library has two areas of wall space to exhibit art using the installed hanging system and one display case. The wall spaces are available separately or in conjunction with the same display.
Dailey Room Wall Space: 29’x32’ (Main Level) – Capacity 65 with 2 exits. This room has very tall ceilings and lends itself to larger works of art or smaller works in greater quantity. There are 17 cables and 25 hooks available for hanging art.
Left Entrance Wall Space: To the left of the library’s main entrance on the main floor is another area for hanging art which accommodates smaller works. There are approximately 11 cables and 13 hooks available for hanging art.
Display Case: The display case is located in the hallway outside of the Dailey room and 4 feet wide and six feet high, with an 18-inch depth, with four shelves, including three that are adjustable.
Application
Interested individuals and representatives of organizations may fill out the application and return it to the library building or email it to the library director. Priority will be given to groups or individuals who have not used a display area in the previous 24 months and Medfield residents. Space will be allotted for a minimum of a 3-month time period.
The library director or an appointee will review all applications in the order that they are received, and reserves the right to refuse any display deemed not to be in accordance with complementing the library’s mission of education and cultural enrichment or not aimed at the library’s primary constituency. Appeals may be made to the library board of trustees, care of Medfield Public Library, 468 Main St, Medfield, MA 02052.
Procedures
Accepted applicants will be notified of the schedule of their exhibit by phone or email. Exhibitors are responsible for installation and removal of displays during the library’s open hours and within the schedule of their display. A small ladder will be available upon request for hanging art on the walls. Displays are available for viewing during the hours that the library is open to the public.
Publicity
The exhibitor is responsible for all publicity regarding the exhibit and must not imply that the library has endorsed or otherwise recommended exhibited material.
Liability
Neither the Medfield Public Library nor the Town of Medfield is liable for any damage, loss, disappearance, or theft of any artwork, exhibit item, or any other part of an exhibit or any financial damages or bodily harm caused by, or related to an exhibit. The exhibitor assumes all risks.
Policy approved by the Board of Trustees on November 18, 2025